Keepers of the Story
    Stewards of the Trail   SM

Keepers of the Story, Stewards of the Trail   SM

Job Openings

The Lewis and Clark Trail Heritage Foundation

Part-time Library Technician

The Lewis and Clark Trail Heritage Foundation (LCTHF), Great Falls, Montana, seeks a motivated part-time Library Technician. This position is currently funded from June 2018 through September 30, 2018 for 15-24 hours per week, at $13 per hour. Hours per week will depend on technician's schedule. This position may continue into the next fiscal year. Must have previous library or archives experience.

The position is located at the LCTHF's William P. Sherman Library and Archive, housed in the Lewis and Clark Interpretive Center, 4201 Giant Springs Road in Great Falls. This is a special collection, housing books, serials, maps, photographs, archives, a-v materials and three-dimensional objects related to the Lewis and Clark story and related topics.

The primary work will focus on accessioning and cataloging incoming and backlogged materials, maintaining the collection, and assisting researchers either in-person or remotely. Ability to enter and edit database records is required. Standard procedures are in place for accomplishing the work, but the technician will need to work independently and be self-motivated to ensure work is done thoroughly and consistently.

Interested individuals are encouraged to apply using this document: 2018-05-library-tech-application.doc. Please call Lindy Hatcher, Executive Director, at 406-454-1234 for any questions about the hiring process. Applications must be RECEIVED by 5:00 pm, Monday, June 11, 2018.

Library Technician Position Description

William P. Sherman Library and Archives
Rev. 5/2018

The Lewis and Clark Trail Heritage Foundation's (LCTHF) William P. Sherman Library and Archives (WPSLA)contains materials useful to researchers interested in the history of the Corps of Discovery, Western Exploration, and the stories of the Native peoples inhabiting the lands of the Missouri-Columbia River systems. Archives primarily document the history of the LCTHF as an organization and the Bicentennial Commemoration of the Lewis and Clark Expedition from 2003 – 2006. The Library also has a collection of three-dimensional objects related to these subjects.

The work requires a practical knowledge of library and related information services, tools, and methods and procedures in acquiring, organizing, preserving, accessing, and/or disseminating information. The library technician provides technical support by performing a wide variety of tasks providing direct services to the public and indirect technical services such as accessioning approved materials, cataloging, support of automated systems, or other similar work in support of library or related information programs and operations.

The technician pulls material for researchers, posts changes in manual or automated records and files; shelves library materials, assuring that all items are in proper call number sequence, and assists users with the public access catalog and other finding aids.


Library technician supports the library operation by preparing and updating shelf lists; identifying and preparing library materials for repair or binding; retrieving, updating or entering cataloging and accession records the library's data bases.


Many of the library's functions are automated, through use of the PastPerfect computerized system operated and maintained by the technician. The cataloging of most routine types of materials is performed by the library technician through the process of copy cataloging. This involves searching bibliographic data bases for an existing record of the item to be cataloged, retrieving the record, and modifying it to conform to local bibliographic practices. Technician also performs all data entry required to create, maintain, and edit accession and cataloging records and make corrections to current records.


The work requires knowledge of basic and well-established library procedures related to routine and repetitive aspects of such functions acquisition, and disposal of library materials, and collection maintenance and preservation. This includes, for example:

knowledge of one or a few automated data bases to access, enter, retrieve, or correct routine information related to the individual library's holdings using evolving procedures. The technician also refers to WPSLA Library policies, scope of collection and other procedural guidelines to make determinations.

Situations that the Technician experiences while performing tasks should be relayed to the Library Committee Chair for clarification. Non-routine materials may need to be referred to the Library Committee Chair for determination before they are accepted into the WPSLA collection.


The Library Technician is given work assignments by the Library Committee Chair who provides long-range goals, and explains the steps required to reach the goals. The Library Committee Chair provides broad instructions on assignments by indicating what is to be done, applicable policies and procedures to follow, deadlines, and priority of assignments. The Library Committee Chair may provide training or specific guidance and reference sources on new or difficult assignments Once instructions are given and procedures are worked out, however, the Library Technician works with little on-going supervision. Employee uses initiative to perform recurring tasks and procedures.

Specific, detailed guidelines, such as library procedural manuals and checklists, standard formats and forms, are only partially developed at this time. Employee follows the written procedures where applicable and alerts Library Committee Chair as to guidance needed when new situations arise. Library Committee Chair uses employee input and suggestions to create new sections of the written guidance if needed. The Library Committee Chair will work with the Library Technician to create work plans, and will review work plans at least quarterly. Once made, the work plan becomes part of the employee's position description.

The Library Technician is supervised by the Executive Director on matters relating to daily operations as part of the office staff, and may be called upon infrequently to assist in answering the phone, accommodating non-library visitors to the office, helping with mass mailings and the like. All questions of payroll, work benefits, work conditions, scheduling, safety/security within the facility and such matters are referred to the Executive Director.


The work is basically sedentary, with the majority of time spent at the library desk. and includes no special physical demands. It may involve some walking, standing, bending, reaching, or carrying of light items. Work involves the everyday risks or discomforts typically associated with libraries, offices, and meeting rooms. Work areas are adequately heated, lighted, and ventilated.


Employee uses standard methods to ensure that all physical activities are done safely. Employee takes part in any training provided by the Forest Service or LCTHF that involves overall building safety and emergency procedures.